Leticia Rodriguez

⇒ Providing support in the design and production of marketing materials and is responsible for the creation and maintenance of the Desk’s SharePoint site.

⇒ Planning and coordinating internal and external events, ensuring smooth execution and alignment with business objectives. This includes creating and managing save the dates, invitations, event logistics, event materials, budgets, and post event communications.

⇒ Supporting the drafting and formatting of client presentations and deliverables.

⇒ Assisting the onboarding process of new team members, ensuring a smooth transition and integration into the team. Planning and coordinating all team events and activities.

⇒ Supporting Quality Risk Management (QRM) compliance and audits.

⇒ Responsible for the client onboarding process, including the coordination and creation of PSMs, PACEs, and SOWs, defining engagement metrics, and executing ETCs.

⇒ Supporting the team with invoicing and collection activities, maintaining accuracy and timeliness related to the financial performance and hygiene.

⇒ Maintaining and updating client file records, ensuring data integrity and accessibility for team members.

Coordinating events and webinars in cooperation with the EY Event Team.
Supporting multiple partners in all administrative and organizational matters.
Travel Management: Arranging flights and hotel accommodation for the executive and other logistical requirements.
Tracking and submitting expenses for reimbursement and adhering to monthly deadlines.
Assisting the team with the client onboarding process; namely, opening of opportunities, PACE and engagement codes in Mercury (SAP – CRM).
Supporting the team on invoicing and collections.
Maintaining and updating client file records.
Legal: supporting the Quality Risk Management (QRM) compliance and audits.
Timesheet management: tracking; entering and submitting the worked hours of the executive and adhering to weekly deadlines.

Coordination and organization of Team Events and Global Management meetings.
Updating and creating the lntranet and SharePoint pages.
Scheduling and maintaining the business managers’ calendars, organizing
meetings, including all logistics (catering, agendas, and facilities).
Managing travel bookings, including travel approval requests, visa arrangements and accommodation.
Acting as a mentor to and supervisor for the apprentice, responsible for his/her training in administration on a day to day basis.
Planning and coordinating the employee’s office move.
Providing office management support; including managing office visitors.
Organizing and maintaining files and records.
Preparing travel expense reports.
Opening and following up of purchase orders.

Creating and updating the Thermal Services Boiler Intranet site and wiki platform.
Assisting newcomers with Alstom procedures and policies as well as Swiss administrative procedures.
Supporting HR TS Boiler in the recruiting process.
Coordinating and scheduling international Meetings, Trainings, Workshops and Seminars, which also include travel and lodging arrangements.
Planning and execution of Team Events including budget preparation.
Preparing reports, presentations and minutes of meetings.
Diary management for VP and IS Director.
Scheduling travel arrangements and preparing expenses reports.
Coordinate relocations within the office.
Issuing purchase orders.

Implementing the global Alstom campaigns within Alstom Hydro.
Supporting Events sponsored by Alstom.
Participating in brainstorming sessions for the Alstom People magazine.
Distributing internal company communications.

Creating presentations and other documentation using MS-Office.
Supporting the project team with SAP, MS-Project activities.
Coordinated international meetings, workshops, and team events.
Organizing and providing administrative support to the Customer
Delegations.
Assisting the Project Management Director and the Project Managers in
administrative tasks within a highly international environment.
Making travel arrangements and preparing expense reports.